 Adolphus M. Pruitt, II Polemarch (314) 534-1575 / FAX (314) 535-9682 E-Mail: Polemarch@KAPsiMWP.com |
Oklahoma City, Oklahoma 73105 E-Mail: KAPsiMWP@KAPsiMWP.com |
 Charles W. Morgan, III Keeper of Records & Exchequer (405) CD-KAPPA / FAX (405) 524-5601 E-Mail: KeeperOfRecords@KAPsiMWP.com |
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Date: March 13, 2003 To: Chapters of the Middle Western Province
From: Charles Wesley Morgan, III - Keeper of Records and Exchequer Subject: Insurance Premium Increase AND Grand Chapter Credentials Listing The article below appears in the current edition of our province newsletter, "The Middlewesterner" (CLICK HERE). It reports on stipulations that will require additional and immediate financial obligations for every chapter in the province. We have been notified by a Chapter Keeper of Records in our province that this article deserves special attention so that it is not overlooked. Despite the intentional effort to draw extra attention to the article within the newsletter, he informs us that some members may still accidentally scroll past it. Therefore, THIS message assures that EVERY chapter has been properly notified. Should you have any questions, or if I may be of further assistance, please feel free to contact me at your leisure.
Yours in the Bond,  TWO IMPORTANT ITEMS
ONE: Your Chapter Insurance Premium Has IncreasedThe annual premium for your chapter's liability insurance policy has increased to $250 per year for undergraduate chapters and $500 for alumni chapters. This increase has been established by our insurance carrier and is effective immediately for the insurance premium that must be paid at or prior to the Province Council Meeting. Fortunately, for many of the chapters in our province, the fee that must be paid right away is only the "difference" (increase) from the prior rate, because many of you have already paid that prior rate in advance as of October 1, 2002. If your chapter did, in fact, pay the insurance premium in accordance with the province deadline of October 1, 2002, then your chapter only needs to pay an additional $100 for undergraduate chapters, or $175 for alumni chapters in order to be in good standing for the Province Council Meeting. However, if your chapter has not paid the insurance premium in accordance with that October 1, 2002 deadline, then your chapter must pay the full premium of $250 for undergraduate chapters, or $500 for alumni chapters. There is also the matter of a few chapters that still owe the premium for more than one year. All such premiums must be brought up to date in order for your chapter to be fully in good standing for the Province Council Meeting. If you have questions, please address them to the Province Keeper of Records and Exchequer at KeeperOfRecords@KAPsiMWP.com or by calling 405-CD-KAPPA (235-2772). Premium payments should be mailed to our Province Headquarters at:
636 N.E. 36th Street Oklahoma City, OK 73105
CLICK HERE to display and download the form as a PDF file. Print the file, complete the form, attach a check, and bring it all with you to the Council Meeting. Should you have any questions, please address them to the Province Keeper of Records and Exchequer at KeeperOfRecords@KAPsiMWP.com or by calling 405-CD-KAPPA (235-2772).
For those of you who have already asked about it, this is NOT a new requirement. This policy was established by the Grand Board of Directors more than thirteen years ago in the following policy statement:
Policy
A chapter may assign its voting rights to a member in good standing with the Fraternity who has registered for a Grand Chapter meeting, provided the Polemarch and the Keeper of Records listed in the Chapter Officers Report form on file prior to the start of the Province Council execute the Proxy Section of the GCDC form. Once a proxy has been assigned, the assigning chapter will be unable to cancel or modify the assignment. The member holding the proxy shall be responsible for paying the applicable chapter delegate registration fee. No proxy shall be validated by the Executive Director until the appropriate fee has been paid. A chapter in good standing with the Fraternity that does not plan to attend a Grand Chapter meeting and chooses not to assign its voting rights must submit a GCDC form and the applicable fee to the Province Polemarch. A chapter in good standing with the Fraternity that does not plan to attend its Province Council and has decided not to assign its voting rights, must submit a GCDC form and the applicable fee to the Province Polemarch. It must also submit the Province Council registration fee for at least one delegate at the same time that it submits the official Delegate Credentials form. A chapter in good standing with the Fraternity that registers for a Grand Chapter meeting is not required to indicate the name(s) of its voting delegate(s) or alternate delegate(s) when completing the GCDC form. However, these names must be submitted to the Executive Director at least 60 days prior to the start of a Grand Chapter meeting. IF a chapter is represented by more than one delegate, it must include the fees for the additional voting delegate(s) before its official GCDC form will be validated by the Executive Director. The Province Polemarch shall be responsible for forwarding delegate fees and forms to the Executive Director. He shall also advise the Executive Director of all chapters that did not register for the Province Council and the Grand Chapter meeting. These chapters will be deemed inactive and unable to function as bona fide chapters until the applicable fees are paid. Undergraduate chapters submitting Grand Chapter delegate registration fees shall make their money orders payable to Kappa Alpha Psi Fraternity Inc. Alumni chapters shall make their checks payable to Kappa Alpha Psi Fraternity Inc. Any checks returned shall subject the chapter to the provisions of GB #87-06 [Dishonored checks].
Rationale Effective Date: 1 Jan 1990
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