82nd Middle Western Province Council Meeting

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82nd Middle Western Province Council Meeting
Providing Leadership - Every Step Of The Way
April 15-18, 2004 - The Adam's Mark Hotel - St. Louis, Missouri

TENTATIVE SCHEDULE OF EVENTS
Items in BLUE are optional activities and/or the responsibility of the Local Alumni Chapter.
Some items in GREEN may not be determined until January 2004.
The overall agenda, the selection of speakers and committee chairmen,
and any logistical details are the responsibility of the Province Polemarch.
Delegation of authority for any of these items is at the discretion of the Province Polemarch.

Thursday - April 15, 2004

12:00 p.m. - 8 p.m.
- Credentials and Packets available for Registered Members and Silhouettes | Room TBA
- Vendors Booths Open | Room/Location TBA
  The fee for booth space will be established and collected by the Province Board of Directors. Vendors who are not in compliance with regulations regarding proper paraphernalia will be closed and their money will be refunded on Thursday. Vendors not in compliance on Friday or Saturday will be closed without any refund of the fee for booth space.
- Golf Tournament | Location TBA
- Hospitality Suite | Room TBA
6:00 p.m. - 8:00 p.m.
- Middle Western Province Board of Directors Meeting | Room TBA
8:00 p.m. - 12:00 a.m.
- Cluster Initiation | Room/Location TBA

Friday - April 16, 2003

8:00 a.m. - 6:00 p.m.
- Credentials and Packets available for Registered Members and Silhouettes | Room TBA
- Vendors Booths Open | Room/Location TBA
  The fee for booth space will be established and collected by the Province Board of Directors. Vendors who are not in compliance with regulations regarding proper paraphernalia will be closed and their money will be refunded on Thursday. Vendors not in compliance on Friday or Saturday will be closed without any refund of the fee for booth space.
9:00 a.m. - 12:00 p.m.
- First Business Session - Province Polemarch - Presiding | Room TBA
  1. 82nd Middle Western Province Council Convenes
  2. Welcome
    1. Local Alumni Chapter - Chapter Polemarch
    2. Local Undergraduate Chapter(s) - Chapter Polemarch(s)
    3. State Government
    4. City Government
    5. Others?
  3. Response - Junior Province Vice Polemarch
  4. Formal Opening
  5. Roll Call - Assistant Province Keeper of Records & Exchequer
    - NOTE: Chapters not answering roll call may be fined or suffer a "Cease & Desist Order."
  6. Adoption of the 82nd Province Council Rules
  7. Committee Assignments:
    1. Nominating - Chairman to be announced
    2. Resolutions - Chairman to be announced
    3. Auditing - Chairman to be announced
    4. Balloting - Chairman to be announced
  8. Polemarch's State of the Province Message - Province Polemarch
  9. Financial State of the Province - Province Keeper of Records & Exchequer
    - (Following adoption of "State of the Province" report, new members are excused to attend orientation in Room TBA)
  10. Province Reports
    1. C.R.W.L.C. - Chairman to be announced
    2. Budget and Finance - Chairman to be announced
    3. Province Awards - Chairman to be announced
    4. Social Action - Chairman to be announced
    5. The Kappa Alpha Psi Foundation - Chairman to be announced
    6. Guide Right - Chairman to be announced
    7. Student of the Year Pageant - Chairman to be announced
    8. Undergraduate Chapter Loan Fund - Chairmen (Undergraduate and Alumni) to be announced
12:00 p.m. - 1:30 p.m.
- Awards Luncheon | Room TBA
  - Master of Ceremonies - Achievement Committee Chairman TBA
  - Invocation - Province Chaplain
  - Lunch
    - Menu - TBA
  - Welcome - Province Polemarch
  - Achievements
    1. Community Awards - Polemarch, Local Alumni Chapter
    2. Province Awards - Achievement Committee Chairman TBA
  - Remarks - Province Polemarch
  - Benediction - Province Chaplain
1:30 p.m. - 4:00 p.m.
- Workshops and Seminars
  1. Nominating | Room TBA
  2. Balloting | Room TBA
  3. Auditing | Room TBA
  4. Resolution | Room TBA
  5. Membership Intake/Advisor Training | Room TBA
  6. Risk Management | Room TBA
- New Member Orientation and Testing | Room TBA
5:00 p.m. - 6:00 p.m.
- Student of the Year Pageant | Room TBA
6:00 p.m. - 8:00 p.m.
- Joint Public Meeting with Sigma Gamma Rho | Room TBA
  - Master of Ceremonies - Polemarch, Local Alumni Chapter (Actual joint program may differ)
  - Call to Order - TBA (Actual joint program may differ)
  - Presentation of Colors - TBA (Actual joint program may differ)
  - Invocation - Province Chaplain (Actual joint program may differ)
  - Lift Every Voice And Sing - Audience (Actual joint program may differ)
  - The Occasion - TBA (Actual joint program may differ)
  - Greetings (Actual joint program may differ)
    1. Middle Western Province - TBA (Actual joint program may differ)
    2. Local Alumni Chapter - TBA (Actual joint program may differ)
    3. Local Undergraduate Chapter(s) - TBA (Actual joint program may differ)
    4. Province Silhouettes - TBA (Actual joint program may differ)
    5. Local Silhouettes -TBA (Actual joint program may differ)
    6. Pan-Hellenic Council - TBA (Actual joint program may differ)
    7. Government Officials - TBA (Actual joint program may differ)
    8. Fraternity and Sorority Representatives - TBA (Actual joint program may differ)
  - Musical Selection - TBA
  - Introduction of Speaker - TBA (Actual joint program may differ)
  - Keynote Speaker - TBA (Actual joint program may differ)
  - Greek Medley - Pianist TBA (Actual joint program may differ)
    - Alpha Kappa Alpha Sorority
    - Alpha Phi Alpha Fraternity
    - Delta Sigma Theta Sorority
    - Omega Psi Phi Fraternity
    - Zeta Phi Beta Sorority
    - Phi Beta Sigma Fraternity
    - Iota Phi Theta Fraternity
    - Sigma Gamma Rho Sorority
    - Kappa Alpha Psi Fraternity
  - Felicitations - TBA (Actual joint program may differ)
  - Retiring of Colors - TBA (Actual joint program may differ)
  - Benediction - Province Chaplain
    (Actual joint program may differ)
8:00 p.m. - 12:00 a.m.
- Social Affair | Room/Location TBA
- Hospitality Suite | Room TBA

Saturday - April 17, 2003

8:00 a.m. - 6:00 p.m.
- Credentials and Packets available for Registered Members and Silhouettes | Room TBA
- Vendors Booths Open | Room/Location TBA
  The fee for booth space will be established and collected by the Province Board of Directors. Vendors who are not in compliance with regulations regarding proper paraphernalia will be closed and their money will be refunded on Thursday. Vendors not in compliance on Friday or Saturday will be closed without any refund of the fee for booth space.
9:00 a.m. - 12:00 p.m.
- Second Business Session - Senior Province Vice Polemarch - Presiding | Room TBA
  1. Roll Call - Assistant Province Keeper of Records & Exchequer
    - NOTE: Chapters not answering roll call may be fined or suffer a "Cease & Desist Order."
  2. Grand Chapter Report
  3. Committee Reports
    1. Nominating - Chairman to be announced
    2. Auditing - Chairman to be announced
    3. Resolutions - Chairman to be announced
    4. Province Bylaws - Chairman to be announced
    5. National Constitution & Statutes - Chairman to be announced
  4. Announcements
12:00 p.m. - 1:30 p.m.
- Joint Undergraduate Luncheon with Sigma Gamma Rho | Room TBA
  - Master of Ceremonies - TBA
  - Invocation - Province Chaplain (Actual joint program may differ)
  - Lunch
    - Menu - TBA
  - The Occasion - TBA (Actual joint program may differ)
  - Recognition of Undergraduate Chapter Advisors - Province Polemarch (Actual joint program may differ)
  - Introduction of the Speaker - TBA (Actual joint program may differ)
  - Keynote Speaker - Junior Province Vice Polemarch (Actual joint program may differ)
  - Closing Remarks - Senior Province Vice Polemarch (Actual joint program may differ)
  - Closing Remarks - Others? (Actual joint program may differ)
  - Benediction - Province Chaplain (Actual joint program may differ)
1:30 p.m. - 4:00 p.m.
- Third Business Session - Junior Province Vice Polemarch - Presiding | Room TBA
  1. Roll Call - Assistant Province Keeper of Records & Exchequer
    - NOTE: Chapters not answering roll call may be fined or suffer a "Cease & Desist Order."
  2. Balloting
  3. Announcements & Remarks For The Good Of The Fraternity
  4. Report of Balloting Committee - Chairman to be announced
  5. Second Ballot (if needed)
4:00 p.m. - 5:00 p.m.
- Middle Western Province Board of Directors Meeting | Room TBA
6:00 p.m.
- Cocktails | Room TBA
6:30 p.m.
- Formal Banquet | Room TBA
  - Master of Ceremonies - Polemarch, Local Alumni Chapter
  - Invocation - Province Chaplain
  - Dinner
    - Menu - TBA
  - Songs of Kappa Alpha Psi:
  - Memorial Service - Province Polemarch
  - Introduction of the Speaker - TBA
  - Keynote Speaker - TBA
  - Installation of Officers - TBA
  - Remarks - Province Polemarch
  - Oath of Rededication & The Toast - Province Polemarch
  - Formal Closing - Province Polemarch
  - Benediction - Province Chaplain
9:00 p.m. - 1:00 a.m.
- Photo Session | Room TBA
- Joint Formal Ball with Sigma Gamma Rho | Room TBA
- Hospitality Suite | Room TBA

Sunday - April 18, 2003

8:00 a.m. - 9:00 a.m.
- Prayer Breakfast - NOT included in registration | Room TBA
- Farewells and Departures

Items in BLUE are optional activities and/or the responsibility of the Local Alumni Chapter.
Some items in GREEN may not be determined until January 2004.
The overall agenda, the selection of speakers and committee chairmen,
and any logistical details are the responsibility of the Province Polemarch.
Delegation of authority for any of these items is at the discretion of the Province Polemarch.

Return to 2004 Kalendar